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Quality Assurance Clauses
"Buyer" = Advanced Integration Technology "Seller" = Supplier, subcontractor, vendor and/or agents/representatives. "Customer" = Advanced Integration Technology's customer.
Specific Quality Assurance Clauses are identified on your Purchase Order and are listed below in numerical order. Seller is responsible for meeting all requirements of referenced QA clauses per the Purchase Order.
QA1 – TERMS AND CONDITIONS
Buyer objects in advance to any additional or different terms proposed by Seller in acceptance or acknowledgment of purchase order. The inclusion of such terms by the Seller will be of no significance and will not be conditions or additional terms to the purchase order.
QA2 – ORDER ACKNOWLEDGMENT
Seller shall review all Purchase Order requirements and return a signed copy of the PO with a confirmed ship date unless otherwise directed.
QA3 – ACCOUNTS PAYABLE
Invoices must match PO for processing. Any deviations from the PO must be approved by the Buyer and a revised PO will be sent. If the Seller does not receive a revised PO from Advanced Integration Technology, the item in question will not be paid. Seller is responsible for ensuring PO coverage matches the Statement of Work at all times during the course of a project.
QA4 - PART MARKING FOR OUTSIDE SERVICES
Outside Services include, but are not limited to, coating, plating, heat treating, and stress relieving. Suppliers of outside services will maintain component acceptance tags throughout receipt, processing, and delivery. Items purchased under these orders must be identified with the part number, job identification number, and purchase order number.
QA5 - CHANGES
Seller must and shall not make any changes to the processes or materials specified under the purchase order. Seller shall notify Advanced Integration Technology in writing prior to any proposed changes to supplier controlled design, parts, materials, fabrication methods, or processes, that may affect function, interchangeability or reliability of hardware delivered to Advanced Integration Technology; or, of any changes to facility location, ownership or quality management. COTS (Commercial Off The Shelf) components suppliers must notify Advanced Integration Technology of any changes in form, fit, or function.
QA6 - PACKING/PACKAGING
Seller must ensure that all items shipped under this Purchase Order are adequately packed and/or packaged to prevent damage, contamination and/or deterioration. Unless otherwise specified on the Purchase Order, Seller must use best commercial practices in packaging to prevent damage, contamination and/or deterioration to all items during transit.
QA7 - DATA MANAGEMENT AND TRANSMISSION
All data provided to support this order is proprietary and shall not be reproduced in whole or part without the express written consent of Advanced Integration Technology. Supplier is responsible to maintain standards such as AIT MP015, Boeing D6-51991 and others as required by Advanced Integration Technology and customers.
QA8 - INSPECTION REPORT REQUIRED
Showing documented evidence of inspection and verification of required dimensions on with actual results by your quality department (inspection report should show variance of dimensions measured or results of measurements from an acceptable sampling plan). This shall be included with shipment of product. If a Seller does not submit an inspection report as required per this QA clause, Advanced Integration Technology reserves the right to collect all costs associated with conducting an Inspection Report at AIT facilities and will back charge the Seller for these costs.
QA9 - FIRST ARTICLE INSPECTION
A detailed first article inspection report is required. The report may be the Seller's format and must list all drawing characteristics. The report must include evidence of conformance to all elements including material and processes. Each drawing characteristic must be complete with the tolerance in an adjoining column. The measured condition must be recorded. The report must show Advanced Integration Technology part number, revision and purchase order number. Advanced Integration Technology must be notified in advance when the first article inspection is scheduled and reserves the right to witness the actual inspection or to require inspection to verify the data. This first article will consist of one piece. This piece must be identified and packaged separately along with the report when shipped with the production parts.
QA10 - 100% INSPECTION
Inspection is required with actual recorded results, for all characteristics on all parts to ensure conformance to drawing and specification requirements. A copy of this inspection record is required with the shipment of product.
QA11 - NONCONFORMING MATERIAL CONTROL & LATENT DEFECT NOTIFICATION
If nonconformances are detected Advanced Integration Technology shall notify Supplier and request corrective action. Identification of nonconforming material is not limited to Advanced Integration Technology receiving inspection.
QA12 - ROOT CAUSE AND CORRECTIVE ACTION
When requested supplier shall provide proof of root cause determination and corrective action for any deficiencies deemed supplier responsibility utilizing Advanced Integration Technologies Corrective Action Request Forms. Failure to respond in a timely and/or effective manner may result in future on-site review, source inspection at suppliers facility, being placed on purchase order hold status and/or disqualification. Costs associated with the identification and correction of deficient material may be charged to the Supplier.
QA13 - SPECIAL PROCESSES
Each special process, including, but not limited to: soldering, cleaning / etching or passivation, welding, brazing, plating / coating, heat treating, magnaforming / swaging, electro polishing, acid pickling, impregnating, bonding, glass sealing, shot peening, silkscreening, magnetic particle / penetrant or X-Ray or N-Ray inspections, when required by Advanced Integration Technology or other process specifications shall be performed by approved suppliers only. A list of approved special processors shall be maintained by the Seller and provided upon request to the Buyer. Each shipment must include a report or certification of adequate data as to where the processing was accomplished, including name and address of processing source.
QA14 - CERTIFICATE OF CONFORMANCE
Seller shall submit with each shipment a Certificate of Conformance stating that the items furnished to Advanced Integration Technology are in conformance to the Purchase Order/Drawing requirements applicable to the items delivered. Any recognized aerospace, military and/or industry standard, when imposed by the drawing, specification or Purchase Order must be specifically stated and form a part of the certification. Seller shall have on file, and retain for at least 10 years, all material, chemical and physical test reports and Certificates of Conformance for processes performed by themselves and their sub-tier suppliers and shall make these documents available for review by Advanced Integration Technology upon request. As a minimum, each supplier and/or sub-tier certification must contain the following information: (a) Purchase Order Number (b) Lot Number (c) Quantity Shipped (d) Part Number (e) The date of issue, and (g) Signature and title of the Seller's authorized representative.
QA15 - SUBCONTRACTING
Subcontracting ALL of the work procured on this purchase order without written approval of Advanced Integration Technology is prohibited. All approved subcontracted operations must meet all provisions of the purchase order and be certified by the subcontractor.
QA16 - RIGHT OF ENTRY
Seller agrees that its facility, fabrication inspection system, methods and procedures are subject to surveillance and investigation. Advanced Integration Technology representatives and customers reserve the right of entry to Seller’s facilities to verify the quality of work and materials at any or all production stages, as well as compliance to procedures and specifications.
QA17 - PHYSICAL AND CHEMICAL TEST REPORTS
Seller agrees to maintain physical/chemical test reports and/or certificates traceable to material being ordered. Records shall be maintained for a minimum of seven years. Material test reports/certifications will be furnished upon request.
QA18 - QUALITY SYSTEM REQUIREMENTS
Seller shall maintain a documented quality system that complies with the requirements of government and/or industry quality system standards. Specifically, Seller shall maintain a documented calibration system in accordance with ISO 17025 and/or ANSI/NCSL Z540-1 and as a minimum, a quality system compliant with the requirements of ISO 9000 :(latest revision). Seller's quality system is subject to verification and approval at all times by Advanced Integration Technology
QA19 - DFAR
Seller agrees to supply material in compliance with DFARS 252.225-7014. The origin of the material shall be from a qualifying country in accordance with DFAR 225.872-1.
QA20 - ITAR
This purchase order may contain, and/or reference documents containing, information subject to the International Traffic in Arms Regulations (ITAR). Seller shall not export, release, or disclose this information without first complying with the export license requirements of the ITAR.
QA21 - ADVANCED INTEGRATION TECHNOLOGY SOURCE INSPECTION
Advanced Integration Technology source inspection is required. Inspection shall be conducted at the Seller's facility and shall be requested and accomplished prior to shipment. When the items on the Purchase Order are ready for inspection, notify the Buyers purchasing representative so that coverage can be arranged. Drawings, specifications and/or other pertinent data, as required by Purchase Order, shall be made available to the Advanced Integration Technology Quality Representative, at the time of material presentation.
QA22 - SHIPPING INSTRUCTIONS
Advanced Integration Technology will specify premium shipping services as required and note same on each purchase order if required. Unless otherwise noted standard ground services such as UPS or USPS, for domestic shipments, is authorized via purchase order. For any drop shipments directly to an Advanced Integration Technology customer, please contact Advanced Integration Technology Procurement Department for specific instructions. Failure to comply with Advanced Integration Technology shipping instructions may result in Supplier being charged with any cost differences.
Rev01 April 4, 2008
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